USFSM Internal Applicants

Here are the steps to host your event at USFSM:

1) Identify the type of your Internal Event.

There are three types of internal events at USFSM. Please determine which event you are holding to better to determine the process you will follow.

Type of Event Description Example Procedure
Internal No additional resources (e.g. IT, communications) Departmental meeting Schedule through 25Live directly
Internal Requires minimal campus resources; rates/fees straightforward Large advisory board meeting Event request form required
Shortened internal approval process
Internal meeting required
University Sponsored/
Hosted
Event, panel or other activity that is intended for more of an external/public audience Dr. Jones speaking on economic development Event request form required
Formal approval
Internal meeting required

2) Review the venues and rental rates on our website.  

3) Check 25Live or contact the Conference and Events Planner for availability.

Mark Keller
Email:    markkeller@sar.usf.edu
Phone:   941.359.4251
Fax:        941.359.4574

4) Complete and submit the Event Request Form.  Upon receipt of a completed form, you will be notified of approval of your event within seven (7) business days.

5) When your event is approved, you will be given an estimate of charges as well as a more detailed Facilities Rental Checklist.  Please provide this checklist to the Conference and Events Planner so that he can schedule a time to discuss the detailed logistics and technical needs for your event with our professional staff. This required meeting may include USFSM staff from facilities, communications, IT or other areas and is designed to ensure all details are discussed and properly planned.

6) Your event!
Events staff will be on site at your contracted rental time to assist with all aspects of your event needs, from technical to front of house.

Please note:

  • Facilities are available during normal University hours of operations only
    Monday- Friday 8:00 a.m. to 5:00 p.m with some limited exceptions.
  • Review and approval of completed Event Request Forms are made on a weekly basis. You will be notified as soon as possible of your request’s final determination.

Prohibitions:

  • The use of University space for outside fundraising is prohibited.
  • USFSM is a tobacco and smoke free campus. Pursuant to Policy 0-608 SM, all
    buildings, property and grounds where USFSM business is conducted are subject to this policy.
  • USFSM does not provide rental space for private events that do not support our
    mission (e.g. private parties, weddings, family gatherings, etc.).