We are glad that you have decided to participate in some of the exciting research being conducting at USF Sarasota-Manatee. It is important that you carefully read the registration and participation instructions before you complete any studies. We use an online system called Sona Systems to coordinate and administer research participation. You can access this site at http://usfsm.sona-systems.com.

Need Help? View the following links to help you get started:

Sona Student Tutorial
Sona Quick Start Guide
Faculty Sona Resources

Contact Us: USFSM-SONA@sar.usf.edu

Important Dates

Monday, August 27, 2018: Pool Opens for Students
On this date you will have access to the system and be able to sign up for experiments. If you have never used the Sona system you will need to create a new account. You can create a new account my clicking “New Participant?” in the lower left corner of the sign-in page. If you have used the system in the past your account is still active. If you forgot your password, click under “Lost your password?” located in the lower left corner of the sign-in page.

Wednesday, November 28, 2018 11:59pm: Pool Closes for Students
This is the last day to participate in any research studies for course credit this semester. Any participation completed after this date will not count. Make sure that all of the extra credit you earned for the semester is being applied to the correct course(s). There can be no changes made after this time. ANY CREDIT THAT IS NOT ASSIGNED TO THE DESIRED COURSE BY THIS DATE WILL BE LOST!

How to Register

If you have participated using the University of South Florida Sarasota-Manatee Sona system before, then you should already have an account. If you cannot remember your password than go to the sign-in page (http://usfsm.sona-systems.com) and select “Lost your password?” located in the lower left corner of the page. DO NOT register an account if you already have one. Having more than one account will make it difficult to accurately assigned extra credit to your classes.

**Please note: If you have a Sona account for a different campus (USF Tampa or USF St. Petersburg), you will need to create an account for the USF Sarasota-Manatee Sona system.

If you need to register, click “New Participant?” in the lower left corner of the sign-in page. Enter the information requested. Make sure to correctly enter your information. You will be asked to create a user name. This MUST be the User ID that maps to your valid @mail.usf.edu email address. After you submit your request, a password will be emailed to your USF email address. Please enter this email address correctly as this is the primary means by which you will receive all announcements regarding the USF Sarasota-Manatee Participant Pool policies and procedures.

How to Login

Enter your user name and password. If you lost (or don’t know) your password, simply enter your username or email in the Lost Password field. It will be sent to you.

This page is the first page you come to after logging in. It will contain any Announcements by the Administrator. You will notice an icon next to your name, at the top of the page. Click this to change your profile information.

When you log in for the first time, you will be requested to fill out a prescreen questionnaire. These are questions that your Administrator has created in order to tailor Survey Questionnaires and Experiments to specific Participants. You will not be able to proceed until this information is filled out.

At the bottom of the page, you will notice an icon that will return you to this Home page. You will notice links to Policies, your institutions FAQ page, this tutorial, and a contact link. On the right there is an icon to pull up a calendar to help you schedule, and an icon that logs you out.

ALWAYS LOG OUT when done! There is an automatic logout for inactivity, but this is not fail-safe. Be sure you log out, especially when using a public terminal, to prevent others from accessing your records.

How to Navigate

I. Study Sign-Up (Studies)
This is a listing of research studies, some of which are available for you to sign up. Click on the study name to get more information, including available sign-up times. After reading the study parameters, if you meet the criteria, choose which course you would like to receive credit for and click the SIGN UP button next to your desired Time Slot. You will then see a confirmation page.

All studies require the completion of the one- or two-part Mass Testing questionnaire. You cannot participate in any study until you have completed this questionnaire. You will receive credit for completion.

II. My Schedule & Credits (My Schedule/Credits)

Credit Information
This listing shows your overall points earned. To view the breakdown of points you have assigned to your enrolled courses, click on “Points Earned by Course.”

Study Signups
This listing shows both studies in which you are signed-up to participate and studies that have been completed and credited.

Points Earned Per Course
This listing shows a summary of credits per course in which you are enrolled. After you finish a study, please allow 48 hours for the Researcher to enter your credit. You can reassign the credit to another course as long as that course is listed on your course list. After the participant pool closes for the semester, you will not be able to change any of this information.

III. My Profile (My Profile)
This listing allows you to change your password and update other information about yourself. All fields are required unless marked otherwise.

IV. How To

Canceling an Appointment
You have the ability to cancel an appointment until the time specified by the researcher of each individual study. To cancel, click “view or cancel my study appointments” under “My Schedule/Credits.” Press the “cancel” button next to the sign-up you wish to cancel.

It is important to make sure you are aware of the cancellation policy of each study for which you sign up. After the cancellation time has passed (for example, 12 hours before appointment), the action button on the right will change to “CONFIRMED”, and you will have to contact the researcher directly in order to cancel. Failing to appear for a study appointment without cancelling (a “no show”) may affect your ability to sign up for the same study again. Please respect the researchers’ time and effort by cancelling appointments for which you know you cannot attend. Cancelling also allows your fellow students the opportunity to fill the slot.

Assigning/Reassigning Credits to a Course
When you sign up for a study, you are given the list of courses in which you are enrolled for you to choose from. If you wish to change which course you will receive credit for, click “view or cancel my study appointments” under “My Schedule/Credits,” then “Reassign.” You may reassign your credit at any point in the semester while the Participant Pool is open. Once it is closed for the semester, you CANNOT reassign your credit.

Changing My Enrolled Courses
To change which courses you are enrolled in, click on “Change Courses” under “My Profile.”

V. Errors/Bugs

Errors and Bugs are never a desired result of the system, but they do happen. We take these matters seriously, repairing errors and bugs immediately. Please report anything that doesn’t look right to your Administrator. Be specific in the information you provide: What time was the error noticed? What page is it on, or what page were you trying to access? What is your browser type? Was there an error code? If so, what was it? Describe the problem.